Finance & Procurement
Sourcing Agent
Run the event on landed cost, not headline quotes.
Target outcome: Landed-cost award, human decides
The business problem
Recover material cost, cut AP effort, compress DSO
RFQs go out by email. Bids are compared on headline price in a hand-built Excel. The should-cost never enters the room, and the contract never watches the invoice.
What we deploy
Sourcing Agent
Drafts the RFx, normalises bids to landed cost against the live should-cost, and watches awarded terms on every invoice. Your buyer still awards.
How this agent runs
Every agent follows the same operating loop on your stack: audit the evidence, decide with confidence scores, execute with human approval, and record results back to your systems.
Audit
Full coverage on the transactions and documents you choose: contracts, invoices, dispatches, disputes.
Decide
Confidence-scored recommendations with counterfactuals, tax feasibility, and policy rules applied first.
Execute
Human-in-the-loop for consequential actions. Agents prepare; your team approves.
Record
Clean results posted back to your ERP, WMS, or operational systems with a full audit trail.
What we need from you
Data and systems
ERP vendor master and open PO/GRN/invoice samples
AP workflow rules, approval thresholds, and exception policies
Historical match exceptions for baseline triage accuracy
Typical timeline
Pilot matching on a vendor subset in 8 to 12 weeks. Full AP queue coverage scales module by module after sign-off.
8 to 12 weeks on your exports and operational data. A defensible outcome number before you commit to rollout. We agree the baseline and success metric before deployment starts.
Key capabilities
Draft the RFx from the spec and the live should-cost
Normalise bids to landed cost, including freight, duty, and terms
Watch awarded price and rebate terms on every inbound PO and invoice
How we deploy it
8 to 12 weeks on your exports and operational data. A defensible outcome number before you commit to rollout. Same operating model on every agent: scope, deploy, measure, then scale or hand off.
Scope
Agree one outcome, baseline KPI, and the exports or systems the agent will read.
Deploy
Agent live on your ERP, WMS, or operational files within the engagement window.
Measure
Track results against the baseline with named transactions and audit trails.
Scale
Expand to adjacent modules or run independently. You own the code from day one.
Good fit if
Awards are made on sticker price, not landed cost
Negotiation briefs are rebuilt the morning of the meeting from scratch
Off-contract invoices clear because nobody is checking the term sheet
Production module in the field
Should-Cost
Case studies, module depth, and technical FAQs for the platform this agent runs on.
Frequently asked questions
It runs the sourcing event on landed cost: drafts the RFx from the spec, normalises bids against the live should-cost, prepares the negotiation brief, and watches awarded terms on every inbound invoice.
No. Your buyer still selects the award. The agent makes bids comparable and the brief current; it does not commit the contract.
Should-cost owns the number. Sourcing owns the event that uses that number, from RFx through award and contract watch. They share one item and one vendor.
Extracted price, rebate, and escalation terms are checked against incoming POs and invoices so off-contract leakage is flagged before payment.
No. We start from specs, bid files, and contracts you already have, usually as exports or PDFs, and write back through sanctioned channels.
Related agents in this area
Invoice Match Agent
Cut manual AP effortNear-instant PO/GRN three-way matching with an audit-ready trail.
See how we deploy thisVendor Onboarding Agent
Cleaner vendor masterDigital vendor onboarding with validation before the first invoice lands.
See how we deploy thisAP Exception Agent
Exceptions onlyRoute only genuine exceptions to a human, with evidence assembled.
See how we deploy thisReady to scope this agent?
8 to 12 weeks on your exports and operational data. A defensible outcome number before you commit to rollout.